Standard Plan Order Form EN - Welcomebooks Online

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Your welcomebook

Welcome! Please complete the survey below so we can prepare a personalized guide for your guests. If you need inspiration or are unsure how to fill in the fields, take a look at the DEMO version available on our website or watch our instructional video.

Ordering party contact details

First name and Last name *

This field is required.

Phone number *

This field is required.

E-mail *

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Billing details

Recipient

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VAT ID

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Street

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Building No.

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Local No.

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City

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Postal code

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Country

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Section 1: Property details and location

Provide your property details and exact address. It is also worth adding short arrival instructions – this will make your guests feel welcome and taken care of even before they arrive.

Property name *

This field is required.

Welcome message (max 3-4 sentences) *

This field is required.

Property address

Address Line 1 *

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Address Line 2

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City *

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State

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Postal Code *

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Country *

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Property link in Google Maps *

Place a pin on the map so it accurately indicates the location. Copy and paste it into the box below. Do not rely on the address, as it is sometimes displayed incorrectly on the map.

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Driving directions *

This field is required.

Parking *

This field is required.

Public transport directions (e.g. from the airport or station)

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Landmarks

This field is required.

Section 2: Contact person

Please provide a contact person for guests to handle inquiries.

First name and last name *

This field is required.

Phone number *

This field is required.

Email *

This field is required.

Languages *

Inform your guests which languages you speak. This will make them feel more comfortable, knowing they can easily communicate with you or your staff.

This field is required.

Section 3: Check-in and check-out information

This section is essential for a smooth guest check-in at the property.

Check-in time *

This field is required.

Check-out time *

This field is required.

Additional notes regarding check-in times

This field is required.

Check-in (check-in information) *

Describe step-by-step what guests should do upon arrival to efficiently enter the property and check in. Clear instructions guarantee a stress-free start to their stay.

This field is required.

Self check-in – Optional

Describe the method of entering the property (e.g., key pickup location or how the safe code is provided). You can skip this field if there is a person on-site responsible for checking in guests.

Important! Don't forget to register! *

Complete this information if your guests are required to register in the registration system. It is worth adding a short instruction to guide them through the process.

This field is required.

Additional notes

Check-out – what to do during check-out? – information on what the guest can/must do upon check-out. *

Select the appropriate options. If you need a correction or want to add a new point, use the "Other" field.

Please leave the room/apartment by *check-out time will be entered here.

If anything broke or was damaged during your stay, please let us know – this helps us quickly prepare the room for the next guests.

Take out the trash.

Wash the dishes or put them in the dishwasher and start it.

Leave dirty towels in one place in the bathroom.

Empty the refrigerator of your own food products.

Turn off the lights, switch off the air conditioning, and close the windows.

Leave the keys in the key box.

Return the keys to the reception.

Check if you haven't forgotten your charger or documents.

You can leave your luggage in our deposit box after checking out.

Make sure all additional services (e.g., minibar, parking) have been settled.

This field is required.

Other

Section 4: Wi-Fi information

Enter the wireless network access details. Clear Wi-Fi instructions are one of the most highly rated elements by guests.

Name – SSID *

This field is required.

Wi-Fi password *

This field is required.

Notes

This field is required.

Section 5: House rules

If you would like to attach the full property regulations as a PDF to this section, please email it to us at: guideheroes.online@gmail.com

House rules Rules

Select the matching options. If you want to change something or add your own point, use the Other field.

Total smoking ban inside the property.

Pets are allowed (please notify us in advance).

We only accept small dogs, by prior arrangement with the owner.

The property does not accept pets.

No parties or social events allowed.

Quiet hours 10:00 PM – 07:00 AM

Exclusive use of the pool.

Pool available only to guests of the property.

Please segregate waste according to the instructions available on-site.

Please take care of the keys and lock the door every time you leave the property.

Non-registered guests are allowed on the property only until 10:00 PM.

Non-registered guests are not allowed on the property.

No open flames, candles, or personal heating devices allowed inside the rooms.

Parking is free and intended only for guests (one vehicle per apartment/room).

Use of the grill is allowed only in the designated area.

Please use indoor/house shoes inside the property.

The outdoor area of the property is monitored to ensure guest safety.

Other

Section 6: Operating instructions

This is an optional part. If you have non-standard equipment at the property or provide additional amenities—write about it here.

Kitchen – Include information regarding equipment operation and provided supplies (Example in the Demo version)

Laundry and cleaning – Include information such as where cleaning supplies are located on the property (Example in the Demo version)

Safety and emergencies – Include information on the location of the water valve, main fuse box, and what to do in case of an emergency (Example in the Demo version)

Air conditioning and heating – Include information on operating the air conditioning or the water heater switch in the bathroom (Example in the Demo version)

Trash – Include information on where the external trash bins are located (Example in the Demo version)

Other operating instructions

Section 7: Amenities

Amenities Specify what is included in the stay price, which amenities are family-friendly, and which ones require an additional fee.

Included in the price:

For families (e.g., additional baby equipment: cot, bed rail, high chair, plastic dishes, etc.)

Additional charge

Section 8: Emergencies

Provide emergency numbers and the location of the nearest medical facility and pharmacy. Your diligence in this section could prove invaluable in crisis situations.

Emergency phone number *

This field is required.

Nearest hospital – address, phone, map link *

This field is required.

Nearest pharmacy – address, phone, map link *

This field is required.

Fire extinguisher and first aid kit *

This field is required.

Other

This field is required.

Section 9: Transport

Describe the most convenient ways to get around the area. Inform guests about the availability of public transport, taxi stands, or bike rental options. Choose the distance format: meters or time (minutes).

Nearest bus stop – name and distance *

This field is required.

Airport – name and distance *

This field is required.

Public parking – name and distance + description of payment methods

This field is required.

Recommended taxi – name and distance

This field is required.

Rentals – Recommended car/scooter/bike rentals *

This field is required.

Apps – name (e.g. Uber, Bolt)

This field is required.

Section 10: Places of interest

Share your local recommendations! If there are interesting attractions or places worth visiting in the area, describe them briefly in the guide (2-3 sentences for each is enough).

Attraction 1: Name and description *

This field is required.

Attraction 2: Name and description *

This field is required.

Attraction 3: Name and description

Attraction 4: Name and description

Attraction 5: Name and description

Additional

Section 11: Shopping and dining

Recommended places in your area. Point your guests toward tried-and-tested restaurants, cafes, and the nearest shops.

Shops:

For example: the nearest grocery store, local market, drugstore, newsstand, or gas station.

Grocery store (Name, distance, opening hours, link) *

This field is required.

Grocery store 2 (Name, distance, opening hours, link)

This field is required.

Market (Name, distance, opening hours, link)

This field is required.

Drugstore (Name, distance, opening hours, link)

This field is required.

Newsstand (Name, distance, opening hours, link)

This field is required.

Gas station (Name, distance, opening hours, link) *

This field is required.

Other

Restaurants, cafes

For example: Best-rated restaurant, Pizzeria, local restaurant, ice cream parlor/confectionery

R1 (Name, distance, opening hours, link) *

This field is required.

R2 (Name, distance, opening hours, link)

This field is required.

R3 (Name, distance, opening hours, link)

This field is required.

Pizzeria (Name, distance, opening hours, link)

This field is required.

Cafe (Name, distance, opening hours, link) *

This field is required.

Ice cream parlor (Name, distance, opening hours, link)

This field is required.

Pub (Name, distance, opening hours, link)

This field is required.

Delivery – list company names if available.

<strong>Local specialties:</strong> Recommend unique products or dishes characteristic of your region to your guests. This is an excellent way to enrich their stay with unforgettable flavors.

Section 12: FAQ – Frequently Asked Questions

Complete the FAQ section by entering questions and answers. You can use the ready-made demo version to prepare your own list more quickly.

FAQ 1 *

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FAQ 2 *

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FAQ 3 *

This field is required.

FAQ 4 *

This field is required.

FAQ 5

This field is required.

Other

Space for additional questions and answers.

Section 13: Conclusion

Conclusion, thank you. *

Example: Thank you and see you soon! We hope we have met your expectations. If so, we would be delighted if you shared your review! If there is anything you would like to tell us, we are at your disposal!

This field is required.

The form is now ready!

Please double-check that all the data is correct. Then, read and check the boxes below.

To send the form, complete all required fields and click <strong>Send</strong>. *

Only a completely filled-out form will be accepted for processing.

I confirm that the data provided in the survey is correct and true.

I declare that I am the owner of the property or have the authority to manage it.

I have read and accept the Terms and Conditions and the Privacy Policy.

I consent to the processing of my personal data for the purpose of providing the Welcome Book service, in accordance with the GDPR (RODO).

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Logo

Add your logo so we can fully customize your welcome book. Remember to upload a good-quality file on a transparent background. You can add max 3 files (max 2MB per file).

Click to upload or drag and drop

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Colors

If you use specific colors in your communication, you can add them here so that we can ensure cohesion with your materials.

Primary

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Secondary

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Accent

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Upload your photos and property regulations

Minimum photo size is 1200px (width for landscape or height for portrait)

Click to upload or drag and drop

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Or you can send photos, the full PDF property regulations, and proof of payment to the email: guideheroes.online@gmail.com

Photo requirements:

Property & Surroundings: Please upload at least 4 landscape photos and 3 portrait photos. The more photos you provide, the better we can tailor them to your guide’s layout. You may also include photos showing the way to the property.
Points of Interest: Add one portrait photo for each description of a local attraction. If you don’t have them, we will use high-quality images from our gallery.
Extras: We welcome your own photos of local shops, restaurants, or delivery options (e.g., a photo of a local pizzeria menu).
Technical Guidelines:
Format: JPG, JPEG, or PNG (please use original files; avoid screenshots).
File Size: Maximum 5 MB per photo.
Min. Resolution: 1200 px (width for landscape, height for portrait).

I consent to the processing of my personal data by Imovine Obrt za usluge vl. Paweł Jaworski, for the purpose of handling my inquiry and providing the service. Details in the Privacy policy *

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